Office Automation and Group Collaboration

Office Automation and Group Collaboration

Anthony Freeman

University of Phoenix

CIS/319 Computer and Information Processing

Mr. Bill Bryant

April 16, 2008

Abstract

The intent of this paper is to define office automation and group collaboration and how it used in a work environment. Office Automation has been defined as the customization of current computer applications including word processing, spreadsheets, email, and PowerPoint presentations to make everyday office tasks more convenient in your workplace. Group Collaboration software provides tools for groups of people or organizations to share information and coordinate activities

Office Automation & Group Collaboration

The purpose of this memorandum is to describe the types of office automation and group collaboration software that is used at Merichem Chemicals and Refinery. This company utilizes several software packages, however the ones that I will discuss in this informative paper are Microsoft Office XP which Word, Excel, PowerPoint and Outlook as well as Oracle.

Microsoft Office is the main software package used at this company for word processing applications to type documents, legal contracts and memos for their potential and established clients all over the world.

Merichem Chemicals and Refinery uses Microsoft Word because it is the most common and most universal word processor on the market. Word files can also be used to create other file formats, such as PDF and HTML. There are several things that can be done to make content created in Word more accessible (1999-2008 WebAim).

Microsoft Excel is used at this company for several reasons including, preparing spreadsheets to track inventory of machine supplies (toners, cartridges, fuser modules, and waste containers), it also used to track office supplies for each department, and for distinguishing the salesmen’s clientele service areas.

PowerPoint is an essential application used at this company for doing presentations at monthly meetings, training modules that are giving to employees as well as to give clients a visual of how Merichem’s products can benefit their companies. Utilizing PowerPoint allows an audience to gain a better understanding of the information that is being giving to them. It also allows the person giving the presentation a visual tool to assist in getting there points across to others.

To email internally and externally, Merichem Chemicals and Refinery uses Microsoft Outlook and to maintain calendars for meetings in its conference rooms,