Organizing Cashflows

CLASS DESCRIPTION

General Responsibilities:

This is responsible managerial and professional work in planning, organizing, and directing the programs and services of the City Treasurer’s Office (both general operations and the development and implementation of a strategic cash management and investment program). Under the general direction of the City Clerk/Treasurer, this position exercises considerable judgment and professional expertise in meeting program objectives, within policy parameters. This position serves as the City Clerk/Treasurer’s Deputy and will assume the statutory responsibilities of the City Treasurer as required.

Examples of Duties and Responsibilities:

Develop and direct all cash management activities for the City of Madison, Madison Board of Education, Madison Water Utility, Madison Parking Utility and the Madison Metropolitan Sewerage District. Prepare the cash flow budget for the City and Madison Board of Education; continuously update the cash flow budget to reflect changes in income and expenditures. Monitor cash flow and transfer of funds between investment accounts to maximize investment earnings; determine daily cash needs of the City; adjust investment pool balances and other investment accounts to meet cash needs of the City; allocate daily idle funds to either short-term (money market accounts or daily repurchase agreements with the bank) or longer-term investments. Research and execute all investment transactions with brokerage firms; monitor investment maturities and insure these funds are promptly wired to the City’s account; calculate interest income of all investments. Act as liaison with banking and brokerage officials. Verify and authorize payment of interest on City bonds. Work with other City agencies to prepare tax roll (comprised of real estate and personal property taxes, special assessments and charges). Supervise the collection of annual property taxes; settle with other municipalities for their share of taxes. Pursue the collection of delinquent personal property taxes. Supervise the disbursement of all City funds. Supervise and control the daily collection of all City revenues to insure that they are properly accounted for; monitor, organize, execute and account for investment transactions and the earnings; explain and/or define Treasury operating procedures or policies to property owners, developers, department/division personnel and elected officials.

Prepare various statutory financial reports such as Statement of Taxes, Tax Settlement with Dane County Treasurer, Assessor’s Final Report and Statement of Assessment for real estate and personal property; in addition for each Tax Incremental Finance District; Quarterly and Year-End Annual Accrued Interest for the City of Madison.

Develop various statistical reports and special studies; prepare news release and statistic reports as appropriate.

Plan, organize, direct, and control all technical, clerical and administrative functions of the Treasurer’s Office, both directly and through a subordinate leadworker; hire, train, assign and manage subordinates.

Participate in overall management of the City Clerk/Treasurer Department. As a member of the departmental management team, assist in planning, organizing and controlling all operations of the department. May assume the responsibilities of the City Clerk-Treasurer in his or her absence. Develop and recommend standards and controls to measure the degree of operational effectiveness;