Duties and Responsibilities of Supervisor and Leave Records Coordinator

DUTIES AND RESPONSIBILITIES OF SUPERVISOR AND

LEAVE RECORDS COORDINATOR (LRC)

Keep an accurate and up-to-date record on all leave for SPA and EPA Non- Faculty in their respective department (FORM ES-1). Upon receipt from Human Resources, distribute employee leave summary to each departmental employee

Maintain a file on all approved leave requests (FORM ES-2). Be sure that the Supervisor has approved the form.

All timesheets must be completed online and downloaded for the necessary signatures.

Submit completed (FORM ES-1) to Payroll/Human Resources by the first working day of the following month for non-exempt permanent full-time (PMFT), permanent part-time (PMPT), and temporary employees who work any hours covered by overtime, shift premium, holiday pay or whose time worked is more or less than the number of hours for which he/she is regularly scheduled to work.

All other SPA and EPA non-faculty time sheets must be submitted to Payroll and Human Resources by the 3rd working day of the month.

The department should retain one copy of the time sheet (FORM ES-1) for a period of not less than 3 years.

RESPONSIBILITIES OF SUPERVISOR OR DEPARTMENT HEAD

The Department Head or Supervisor shall certify that all hours worked and coded hours on the employee time sheet have been recorded accurately and that all other information provided is correct

The Department Head and Supervisor shall be ultimately held accountable for the timely submission of monthly time sheets.