Tools for the Working Environment

Tools for the Working Environment

I work for a company that supports the government by developing many of the equipment that is being used in the War efforts. The section that I work for uses office automation applications. These applications are used in two forms: they are used in a work group and in an individual type form.

Work Group Form

There are many types of categories that fall under work group form. You have the email, calendar, workflow management, and information sharing. With having some many people located in different parts of the country a good category to have in the application is the email system. This allows a team to communicate information in a timely manner. It’s also a means of communication without leaving your desk. You can’t forget about he employees that are participating in a virtual office environment. E-mail has provided another option in keeping the communicative lines open without serious training curves. Mailing costs has been drastically reduced as a result of this electronic mailbox technology. Unfortunately, junk mail is an issue, but with the proper software it can be reduced. For scenarios that require visual representation of statistical reports i.e. graphs, an color laser printer would be the desired choice. The cost for a color laser printer is going down and the size is going down also which would make it an ideal item to be placed on the employee’s desk. A corporation’s image is often judged by the quality of a corporation’s annual report as well. It is for these reasons that a laser printer would be the best option. Especially, should the annual report include color photographs, as they are quite capable of producing quality images in half the time that an ink jet printer could perform in completing this task. However, there are instances where one might need to print numerous copies and for this situation a laser printer would be the wise choice.

Individual form

When we talk about individual form one must include the application such as word processing which is used everyday. We must also include the presentation of graphics for our power point slides, and desktop publishing. I believe that most of our corporations today are using Microsoft Office as a standard office application. This application includes spreadsheet capability and word processing for many of the presentations that are conducted in our environment today. This is the reason why most of today’s work environment can exchange their documents without the fear having incompatibility between customer and industry. There could be a reason for incompatibility, and that would be found by not keeping in sync with your customers version of the software. Depending on the version and the