Leading by Decision Making in Action

Leading by Decision Making in Action

Decision Making Process in Action According to Webster's Dictionary the definition of "decision" is the "1. a: act or process of deciding b: a determination arrived at after consideration: CONCLUSION." (http://www.m-w.com/). Organizations and individuals make decisions every day. Decisions are made by flipping a coin, taking a guess, thinking about the thoughts and feelings of others, considering values and beliefs, complying with a mission statement, or picking a solution with more positive than negative consequences. In order to understand the decision making process, we have to look at exactly what goes in that process and apply it to a real world work situation. According to the Management Mentor there are 5 major steps in the decision-making process. By outlining the steps and applying them to a data capture problem in Safety we can see the process in action and how important critical thinking is to the process.

Step One: Identify the problem and the criteria to be met (www.themanagementor.com). Misdiagnosing a problem can result in bad decisions. Evaluating the problem in a new perspective helps decision-makers think out of the box. Another issue in identifying problems is that sometimes symptoms are identified and not the actual cause of the problem. Decisions can end up biased against the wrong aspects of a process. In the Safety redesign, departments were divided by pre-market and post-market trials. Further division occurred by breaking up collection in therapeutic areas. A data capture process is the perfect choice to illustrate step one. In medical trials, if a patient has an "adverse event," which can be anything from a cold to cardiac arrest, it is reported to the company. The number of these events needs to be gathered monthly to report to the Medical Directors in the therapeutic areas. It was a time consuming manual process of hand counting the adverse events that Safety received.

On-demand data was impossible to get and the information was inaccurate. The managers blamed the administrative coordinator's skills in the past. What I saw experienced was a process that needed to be developed to accurately capture the information in a timely manner. It was the process not the person that needed to be fixed.

Step Two: Develop a list of alternative actions (www.themanagementor.com). Brainstorming a list of possible solutions is the next step. Asking for information on how other groups gather this information helps with coming up with the alternatives. In Safety there were no similar processes. This situation was unique to our department. Past experience and judgment played an important part in coming up with a solution. I consulted with the managers to find out what standard software they were comfortable using.

Step Three: Choose a solution from the list of alternatives (www.themanagementor.com). Choosing an alternative is the first stage in decision-making. The solution selected needs be able to fulfill the needs identified in the first step. Sometimes there is more than one solution and sometimes those solutions can fit the problem in different ways. Currently, a totally electronic triage process is being investigated for the adverse events to get from our safety department to Global Safety. What was needed in the immediate the data collection solution was something accurate that would not conflict with larger scale projects being developed. The solution was to create an Excel workbook that captured all the necessary